FREQUENTLY ASKED QUESTIONS

Board meetings are likely to be more productive, and less frustrating for participants if formal procedures are adopted and followed. Boards should refer to Robert’s Rules of Order for direction on meeting requirements, however, other less-formal procedures are acceptable.

The requirement for owner notice of board meetings in Oregon is that for meetings other than emergency meetings, notice of the meeting must be posted at least three days prior to the meeting. In Washington, the owner notice requirements are contained in association governing documents.

If the board meeting is characterized as an emergency, there are no owner notice requirements.

In general, the governing documents will prescribe the frequency of regularly-scheduled board meetings, but allow the board to established the exact time and place. The governing documents usually also provide that the time and place of a regularly-scheduled meeting can be changed, or a special meeting can be scheduled, by the chairman of the board (if any), the president, or a quorum of directors. Owners who are not directors or officers cannot call board meetings.