Meetings and Decisions
Generally, at a regular owner meeting, the owners can vote on matters not mentioned in the meeting notice. At a special owner meeting, the owners cannot vote on matters not mentioned in the meeting notice.
Decisions made at an owner meeting held without proper notice are valid only if all the following are true: (i) enough owners (a “quorum”) were present to allow decisions to be made at a properly noticed meeting, (ii) none of the owners at the meeting objected to the improper notice at the beginning of the meeting, and (iii) every owner who did not attend the meeting signs a waiver of notice or an approval of the meeting minutes.
Both regular and special owner meetings require a written notice at least ten (10) but not more than fifty (50) days before the meeting in Oregon, and at least ten (10) but not more than sixty (60) days before the meeting in Washington. The notice may be given in several different ways: (i) by email to an owner who has consented to receive notice in that manner; (ii) by first-class mail; (iii) by hand-delivery to the owner.
An owner meeting notice must include the place, date and time of the meeting, and the general nature of the business to be conducted at the meeting.
The requirement for owner notice of board meetings in Oregon is that for meetings other than emergency meetings, notice of the meeting must be posted at least three days prior to the meeting. In Washington, the owner notice requirements are contained in association governing documents.
If the board meeting is characterized as an emergency, there are no owner notice requirements.