Meetings and Decisions
The law requires that the association maintain minutes of all director meetings except executive sessions. The meeting minutes should be approved at the next association or board meeting. The governing documents usually state that the secretary is responsible for preparing the minutes. There is a new Washington PUD law requiring meeting minutes within 60 days of the meeting effective August 1, 2014.
Most governing documents require that the association prepare and maintain minutes of all owner meetings and that these minutes be made available to owners for inspection on written demand at any reasonable time for any reasonable purpose. There may be a requirement that the secretary is responsible to prepare the minutes within a prescribed number of days following the meeting. All minutes remain in draft form until they are approved at the next association or board meeting.